Objectives, composition and roles and responsibilities.
The personnel attached to the Disaster and Climate Crisis, Prevention, Response, and Recovery Department team will sign the terms of reference and receive a copy.
Internship Purpose :
Contribute to the development of activities carried out by the Federation's Disaster and Climate Crisis Unit as part of the response, follow-up and monitoring of the emergencies and disasters in the Americas region.
General Objectives applicable to all staff are :
Actively work towards the achievement of the Federation Secretariat’s goals
Abide by and work following the Red Cross and Red Crescent principles
Perform any other work-related duties and responsibilities that may be assigned by the line manager.
Adhere to standard operational procedures (SOPs), Code of Conduct, Principles and Rules for Red Cross and Red Crescent Humanitarian Assistance and other standards.
Submit the Handover Document, Mission Appraisal, and a Deployment Feedback at the end of the mission.
Job Duties and Responsibilities
Specific Tasks and objectives :
The Intern will work closely with the Continental Operations Coordinator on the following tasks and objectives :
Support on the development of Term of Reference, systematization of sessions and other requested documents with a focus on IFRC new SoPs for emergency operations
Contribute to development content and awareness sessions on the gender approach in leadership.
Support the logistics for the implementation of the competency framework and the sensitization sessions developed within the framework of the strategy to promotion of gender equity and leadership in emergency operations in the Americas.
Liaise with the Reference Center for Institutional Emergency Preparedness in all learning and capacity building topics relationship with gender and leadership strategy implementation.
Support the PMER Senior Officer for inputs and updates on the monitoring framework.
Support the collection of inputs for the development of strategic commitment and roadmap on gender equity for emergency operations.
Support the Americas Surge Desk in the deployment process of rapid response personnel to attend emergency operations in the Americas Region.
Support National Societies in managing emergency operations (floods, earthquakes, Hurricanes, population movements, epidemics and other disasters).
Ensure disaster response operations outcomes / deliverables are achieved in a timely fashion, within budgets and maintaining the minimum ratios of relief, early recovery and longer term development goals.
Support National Societies in the managing of DREF and Emergency Appeals; writing, implementation, reporting, evaluation and resource mobilization.
Define timeframes, deliverables / outcomes and costs. Ensure that the plan and budget are carried out in a timely and professional manner in accordance with Secretariat requirements, formats and standards.
This must be done in coordination with relevant ARO technical units and Country officers
Support on the organization of trainings led by Surge that are currently in pipeline in close coordination with the Surge capacity Senior officer and Surge Capacity Consultant
Provide support to different areas of DCCPRR unit like IM and CVA upon request
Ensure comprehensive high-quality assessments are carried out taking into consideration accountability to beneficiaries and in accordance with the affected population's needs.
Support continental efforts to develop and implement regional contingency plans according to the most disaster-prone scenarios, such as those provided by hurricane season and El Niño / La Niña.
Other tasks that are not necessary identified but may be needed
Disaster Management experience (DREF, Emergency Appeals, Surge System, CVA Program, Information Management, Planning, monitoring and evaluation)
Pre-deployment Responsibilities :
The intern will fully cover the costs related of this deployment. This includes insurance, accommodation, international and local travel expenses.
IFRC provide a stipend of CHF per day, to support cover food and transportation expenses.
The Intern will adhere to the in-country security regulations of his / her Duty Station.
Job Duties and Responsibilities (continued)
The following security regulations will apply :
The intern is included in the IFRC Security Framework and s / he must be aware of and adhere to the IFRC Security Guidelines during the mission.
These include signing the Acknowledgement of risk : security in the field document annexed to the Security Guidelines.
The interns will follow security plans of her / his place of residence during providing support remotely.
If there are not Security guidelines already in place for the country of operation, these will be set by the TL in coordination with the Security Focal Point, and the Security Unit in Geneva (unit )
It is a requirement that each team member must complete the IFRC Stay Safe online course.
Due to the importance of the safety and security of individuals and the mission as a whole, any breach of Security Regulations may be considered to be misconduct.
As such, security breaches may have disciplinary consequences, up to and including the immediate termination of the assignment or mission.
Duty of Care
Travel approval process : The Regional Surge Focal point must be aware of all travel requests. Travel cannot be approved until coordinated with the following focal points in the regional office or nearest IFRC office : Security, Staff health (if available in the region), and Air Ops.
The travel checklist must be signed and completed prior to travel.
PPE : If the Rapid Response personnel need to engage in field work were physical distance is not possible and they are not provided with PPE prior to travel, then adequate PPE is to be provided by the receiving office.
Please follow the proposed packing list for deciding adequate PPE amounts.
Contracting and insurance : The mission dates must include quarantine days upon return to the rapid response personnel’s home country.
Quarantine requirements should be checked at the time of deployment and during the deployment and personnel should be returning home within the contract time.
In the event that the rapid response personnel shows symptoms within the quarantine days after returning home, the nearest Surge Focal Point is to be alerted and the rapid response personnel’s insurance coverage extended until the end of their symptoms.
Budget : All costs related to quarantine upon return to the rapid response personnel’s home country are to be covered by the deploying entity (and should be budgeted under a relevant operational code if necessary).
Per diem is to cover additional expenses so if under the entry requirements someone must quarantine in a hotel and if as a result there are costs to the individuals then there should be coverage so the rapid response personnel is not out of pocket.
3. Mission Health Vaccines
The Intern should have the minimum required vaccinations completed before deploying to the mission country. Please see the Staff Health Guidance document available on IFRC GO for more information about COVID-19.
Please check for more information at SoS international ( username 22AMMS000091)
Contact person at Regional Office for any queries regarding vaccination :
University degree on Social Sciences, Political Sciences and / or related academic knowledge with gender and diversity.
Trainings related to emergency operations
Trainings on Gender, Diversity and Gender based Violence (GVB);
Trainings on Child Protection.
Trainings on Disability Inclusion
Working or volunteer experience within the Red Cross Movement and / or IFRC;
Working experience in emergency operation within the Red Cross Movement
Previous mobilization within the region as rapid response personnel
1 year Working experience or cooperation projects in GVB, Child protection or related;
In-country contextual understanding and operational experience;
Experience in capacity building and facilitating workshops and training;
First-hand experience with collecting and systematizing data.
Knowledge, Skills and Language
Good communication skills;
Ability to work in a multi-cultural environment;
Good stress management skills;
Basic knowledge on main protection issues
Communication skills with high-level personnel.
Spanish, Spoken and Writing
English, Spoken and Writing, preferable
Other information :
The Intern should wear signage as provided by the Federation office.
All team members should wear signage as provided by their National Society or Federation office.
All team members should carry Identification issued by their National Society identifying them as a Red member of the Movement.
All members should be outfitted with proper equipment including : Laptop computer and thumb drivesMobile phone
The individual will be briefed online (Skype, Teams, etc) once the deployment is confirmed
Mission debrief : Intern will be expected to complete a debrief at the end of their mission. The debrief includes a Handover Document, a Mission Appraisal and a Deployment Feedback.
End of mission Feedback and Handover report : The intern will provide a handover report to the line manager / s (including technical line management as applicable).
Mission appraisal : The mission appraisal of the intern will be done by the line manager / s. The appraisal form will be shared by their line manager before the end of mission.
An integral part of these Terms of Reference is the Code of Conduct for Staff working in an operation managed or coordinated by the International Federation of Red Cross and Red Crescent Societies’ which all the team members must be familiar with and comply with.
All members should have received and signed a copy of the Code of Conduct from their deploying entity. If you have not, please let us know.