Finance Coordinator
The International Federation of Red Cross and Red Crescent Societies
N/A, Panama
hace 3 horas

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with .

As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization with 190 member National Societies.

It is guided by its Strategy 2020 which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organized in business groups : five Regional offices, one of which is America.

America Regional Office supports America s National Societies to increase humanitarian and development standards, helping them to remain relevant within their country and sustainable and accountable for their actions, guided by the implementation of strategy 2020.

This position is based in Buenos Aires, Argentina.

Job Purpose

This post is responsible to provide efficient and effective services in accounting, finance and treasury matters to the project managers and officers within a specified portfolio of projects.

The main areas of his / her roles can be summarized as follows :

  • Human Resources
  • Financial Policies and Processes
  • Financial reporting
  • Budgeting and outlooks
  • Validation of transactions
  • Support in treasury matters
  • Financial Analysis
  • Risks Management
  • Support, assist, and advice the National Societies
  • Audit or Evaluations
  • National Society Development
  • Relationships with other stakeholders : project managers, unit staff, country cluster or office coordinators, auditors, senior financial analysts, senior finance officer, and Regional Administration and Finance Manager

    Job Duties and Responsibilities

    1.Human Resources

  • Continue to follow up to implement relevant training events for field finance staff to quickly develop their skills and knowledge in relatively new areas
  • Be proactive and aware of the stress levels and workloads of the field finance staff and highlight / action as appropriate Financial Policies and Procedures
  • Have a deep understanding of the financial federation procedures that will allow validating the transactions accordingly (e.
  • g. authorization procedure, contracts procedure, etc.)

  • Advise project staff in the appropriate interpretation of the financial procedures so the transactions to be performed follow them
  • Provide feedback to project managers on documentation submitted with incorrect coding or inadequate supporting documentation
  • Provide feedback to his / her line manager or the Regional Financial Controller of improvements in policies, processes or procedures
  • Provide advice about how to manage or treat financial risks
  • Implement best practices per procedures that safeguard and optimize the use of financial resources through an appropriate internal control environment Financial reporting
  • Perform a periodic review of the transactions posted to the projects to ensure the accuracy of the transactions entered the accounting system.
  • Monitoring of the donor reports list with the objective to send the reports to the donor before the due dates
  • Verify that the transactions have been processed per the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) polices and procedures.
  • It is also important to ensure that the donor requirements have been met

  • Be prepared to provide information about reports to the financial analysts for the reporting meeting with other departments to discuss the overall situation of the financial reports of your respective portfolio
  • Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be sent to the donor with accuracy
  • In close collaboration with PRD and PMER, monitor the pledge / appeal implementation rate, control the compliance with donors requirement and support the timely production of accurate pledge / appeal financial reports Budgeting and Outlooks
  • Provide technical support and advice to the project managers, program staff or National Society Staff during the preparation and / or revision of budgets and / or thresholds
  • Provide analysis of actual expenditures vs. budgets with its respective comments of the variances (if there is any) and recommendations
  • Follow up with the project manager or unit staff that the forecasts, journal of expenditures, Daily Subsistence Allowance claim forms and other documents are presented within the established deadlines

  • Provide quality and analytical information of the status of the working advances of National Societies to support the follow up of outstanding working advances and reconciliations by the project manager
  • Provide monthly account statements to staff to reconcile the balances and obtain the reimbursement or the settlement of the liability
  • Prepare the income or expenditure reallocations and ensure they are processed on time Financial Analysis
  • Assist the project manager and unit staff in the accurate interpretation of the financial analysis of the projects within the portfolio.
  • Prepare ad-hoc financial analysis as per demand
  • Gather the information for the preparation of the monthly management report
  • Present recommendations, highlight risks, opportunities, identify areas of improvement
  • Prepare and disseminate the financial report monthly
  • Be ready to explain the report to different the SMT, Operational Team, and other relevant stakeholders
  • Identify clear key action plans to improve the financial management of the operation
  • Interpret financial indicators to project managers and provide quality advice to increase the performance or minimize or mitigate risks
  • Monitoring of Key Performance Financial Indicators to ensure that there is adequate financial management of the projects
  • Coordinate the timely reconciliation of balances with National Societies Risk Management
  • Conduct a risk assessment
  • Prepare a risk register
  • Monitor the timely implementation of the recommendations to address the identified risks
  • Keep the relevant stakeholders of the status of the risks Support, assist and advise the National Societies in Financial planning, monitoring, and reporting
  • To provide training to the National Society staff on finance-related matters
  • Ensure compliance with International Federation guidelines and procedures Audit or Evaluations
  • Provide direct input to these reviews, clarify queries and follow up on outstanding matters
  • Required :

  • A university or professional school degree in accounting or finance-related area Preferred : Qualification in business administration or auditing
  • Required :

  • At least 3 years of professional experience in a finance or accounting department
  • At least 2 years of field experience in a humanitarian organizationExperience managing and supporting staffExperience working with the Red Cross / Red Crescent
  • Knowledge, skills and languages

    Required :

  • Self-supported in computing systems (e.g. accounting software package and MS Office)
  • Excellent communication skills
  • Good analytical skills and solution-focused person
  • Time Management Skills Skills in training and developing staff
  • Languages Fluently spoken and written English
  • Good command of another IFRC official language (French, Spanish or Arabic)
  • Communication
  • Judgment and decision making
  • Comments

    A letter of motivation must be submitted along with the application no later than the closing date. In order to ensure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following :

    Important Note :

  • Please note that the selected candidate will be hired through a national contract under the labour law of any of the following countries, where the IFRC have legal status (Panama, Honduras, Guatemala, El Salvador, Lima, Trinidad & Tobago, Argentina);
  • therefore only those citizens as well as foreign applicants with valid and current residence and work permit in those countries will be considered for this vacancy;
  • The incumbent is responsible to abide by Federation policies, procedures, plans and local labour laws;
  • The closing date is midnight Geneva time;
  • Only those candidates shortlisted for interviews will be notified.
  • The Federation is an equal opportunity employer.

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