Categories : Administration, Operations / General Management
First Quantum Minerals Ltd. has grown from a small mineral operation in Zambia into a multinational mining business in less than two decades, with a global portfolio of copper and nickel assets in Europe, Africa, Australia and South America.
This phenomenal growth is down to FQM people who have strived to be Bolder, Smarter and Driven in everything they do.
In March 2013, First Quantum Minerals acquired Inmet Mining Corporation, a Canadian-based mining company primarily producing copper and zinc from mines in Finland, Spain and Turkey, with also a major copper deposit under development in Panama, known as Cobre Panama.
The combination of the First Quantum and Inmet assets has created one of the world’s leading copper producers with a geographically diversified portfolio of high-
quality operations and development projects in eight countries across five continents.
With a strategic plan to produce more than 1 million tonnes per annum of copper within five years, the Company is poised to become the largest, widely-
held pure-play copper producer and one of the top five copper producers in the world.
Key Accountabilities and Challenges
Operate within and observe all relevant and applicable laws of Panama.
Maintain HSE standards and ensure strict compliance within the area of operation.
Support the Manager and Superintendents in effective information gathering and records management for the department.
Ensure efficient and effective management of all administrative functions of the Department.
Assist in the creation, implementation and maintenance of a document control system to meet the demands.
Provide multi-faceted general office support to the whole department.
Consistently deliver the main KPI's of efficiency and detail.
Store departmental documents and data files on the network drive.
Maintain the network drive to be efficient and logical.
Maintain systems to monitor, track and report common aspects of the Department (ie light vehicles (servicing and refuelling), organisation structure, manning levels, phonebook, training logs, leave rosters, meal lists, etc).
Welcome visitors and manage the arrival of new employees to site, including flights, accommodation, inductions, training, transport, office supplies etc.
Liaise with relevant site personnel to organise flights and accommodation both local and international.
Maintain calendars of Managers, Superintendents & Supervisors and relevant meeting rooms.
Provide high quality support to the Manager including the provision of information, communications and stakeholder management.
Prepare meeting minutes, meeting notes and internal support materials.
Maintain fully stocked (and accounted) (i) stationery cupboard and (ii) PPE and utility cupboards for the use by the Processing Department.
Maintain Notice and Statistical boards updated at all times.
Compile reports as instructed.
Liaise with peers to share and standardise processes, and bring learnings and improvements back to the Department.
Tightly control and reduce office costs.
Send / Receive maintenance request orders, materials request orders and receive / check deliveries.
Raise requisitions in CMMS.
Manage departmental petty cash, strictly maintaining a ledger of inflow and outflow.
Assist leaders in the booking of training facilities & candidates.
Liaise with the Training Superintendent to coordinate training and records management of all training and initiatives.
Ensure accurate and open communication and co-ordination with a range of individuals across the business.
Control, report and reduce operational costs, and ensure cost consideration taken with all decisions.
Embrace the FQM Way culture of - "Bolder, Smarter, Driven, Together."
Perform any other duties as assigned by the Manager Operations.
Skills, knowledge and Experience
Education Engineering degree or Diploma in Administration or related field would be desirable.Database skills highly regarded.
Knowledge of office standards and best practices.Driver’s license
Skills Excellent communication and interpersonal skills.Strong ability to work in a "team" environment.Excellent verbal and written communication skills.
Excellent organisational skills.Meticulous attention to detail.Understanding of the basic principles of cost control and accounting.
Computer fluency essential with emphasis on MS Office programs.Ability to maintain self-discipline within a stressful environment.
Experience Minimum 5 years’ experience in project planning or administrative role.Exposure to a complex mining environment highly regarded.
Fluency in English and Spanish required.
Quality orientationDriven for resultsEnergeticAdaptablePlanning and OrganisingFolllow upInformation monitoring