Administrator, Contracts
First Quantum Minerals
Colon, Panamá
hace 5 días

Job description :

General Role Purpose (brief description of this job)

The Contracts Administrator will provide support to the Commercial Department Contracts & CatMan Area, on the execution of the transactional activities related to the contracts administration and general administrative support required by the Procurement Supervisor - Services.

Qualifications (required for job) & Knowledge & Experience

  • Degree in Industrial Engineer, Business, Administration is preferred or high level technician.
  • 2+ practical administrative experience preferably in commercial or Supply Chain environments.
  • Ability to effectively manage large amounts of information and data.
  • Strong communication and interpersonal skills
  • Ability to function and communicate effectively in a fast-paced environment is essential.
  • Knowledge of any ERP system and JDE Oracle would be beneficial and will be advantage.
  • Proficient in Microsoft Office application.
  • Knowledge of administrative practices.
  • Fluency in English (written and spoken) and is required and proficiency in Spanish highly regarded.
  • Core Specific Responsibilities & Expected Deliverables

  • Conduct the Service Acceptance process :
  • Monitor the submissions of the periodical contractor’s progress payment claims.
  • Follow up the Contract Owners and Procurement and Contracts Officers on the approval of the contractor’s progress payment claims.
  • Timely and accurate issue of the services receipts in Cobre Panama ERP (JDE) ensuring that the appropriate support documents are maintained.
  • Deliver to the contractors the approved service acceptance documents for invoicing purpose.
  • Coordinate and resolve with Contracts Officers, Contracts Owners and Finance Accounts Payable team any issue raised during the Service Acceptance process.
  • Provide support and guidance to the Contractors and Contract Owners regarding to the service acceptance process.
  • Ensures receipts data accuracy and integrity throughout Cobre Panama ERP (JDE).
  • Operate within and observe all relevant and applicable laws of Panama, Company’s policies and guidelines and in particular the Contracts area guidelines.
  • Maintain HSE standards and ensure strict compliance.
  • Perform any other duties as required.
  • Behavioural Traits / Personal Characteristics

  • Unquestionable business integrity.
  • Bolder : Flexible, versatile, and prepared to take on challenges as needed.
  • Smarter : always looks for efficiencies and better ways of doing things
  • Driven : Sets high standards, is motivated and determined.
  • Together : communicates well with peers and understand others views.
  • Operational Requirements

    Cobre Panama is a remote site and the position is offered to be located on Site, however due to the current COVID-19 conditions, the personnel will be allowed to work from home in tele trabajo scheme or at the Company’s office in Panama City o Penonome City as per Contracts Superintendent instructions, which can vary from time to time.

    Rosters and working hours may vary depending on business requirements.

    Environmental Responsibilities

  • Comply with current environmental regulations in Panama
  • Comply with the commitments contained in the Environmental Impact Studies and other additional studies in this regard, which apply to your area and activities.
  • Comply with the provisions of the Cobre Panama Environmental Management System.
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