Administration Assistant FT- G5
World Food Programme
Panama City, Panama
hace 3 días

JOB PURPOSE

To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc.

maintaining information, to contribute to the provision of a safe and comfortable working environment.

2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.

3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.

4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.

5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.

6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

STANDARD MINIMUM QUALIFICATIONS

Education : Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience : Five yeasr of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language : Spanish and English. Fluency in both oral and written communication.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work.
  • Has supported in providing ad-hoc guidance to new staff members.
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