Business Support Assistant
World Food Programme
Panama
hace 5 días
source : Indev Jobs

JOB PURPOSE

This position is part of the HR Unit in the WFP Regional Bureau for Latin America and the Caribbean, supporting 13 country offices in the region.

The incumbent is expected to work under minimal supervisor. He / she is also expected to produce organized and accurate work, undertaking specific business support activities, as well as offer guidance on standard HR practices.

KEY ACCOUNTABILITIES

  • Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
  • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
  • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
  • Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
  • Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
  • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
  • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
  • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
  • Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
  • STANDARD MINIMUM QUALIFICATIONS

    Education : Completion of secondary school education. Specialized courses or advance studies in HR are an advantage.

    Experience : Four or more years of progressively responsible work experience doing general administrative work, preferably in HR.

    Knowledge & Skills :

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Ability to identify data discrepancies and rectify problems requiring attention.
  • Language : Fluency (level C) in Spanish and English. Fluency in French is an asset.

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