Background Under the guidance and direct supervision of the HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.
The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the Regional Hub for LAC, HQs, UN Agencies and UNDP Country Offices in the LAC region to exchange information and ensure consistent service delivery.
Duties and Responsibilities Summary of Key Functions :
Implementation of HR strategies
Implementation of HR services
Support to staff career management and career development
Support to UN-related surveys
Support to knowledge building and knowledge sharing
1. Ensures implementation of HR strategies focusing on achievement of the following results :
Full compliance of HR processes and records with UN / UNDP rules, regulations, policies and strategies.
Provision of inputs to the Regional Hub for LAC business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
Provision of information to the management and personnel on HR, rules and regulations
2. Implements HR services focusing on achievement of the following results :
Preparation of draft job descriptions, vacancy announcements, compiling matrixes, screening of candidates, verification of academic background information, request of work references, preparation of long and short lists;
facilitating interview panels and performing the function of Secretary in interview panels.
Processing of personnel contracts, including Service Contracts and UN Volunteers ; tracking of information related to positions, recruitment, benefits and separations;
following up and reviewing monthly payroll information.
Provision of orientation and monitoring to the onboarding process of new staff.
Provision of inputs and maintenance of the Regional Hub for LAC staffing table and rosters.
Update of the RH LAC rosters.
Extracting, inputting, copying and filing data from various sources
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP RH LAC to other Agencies.
Support to the internship programme, internship agreements with different universities, as well as Non-Reimbursable agreements.
Support the activities of the HR unit for staff wellbeing.
Provision of back up functions to HR team during absences.
3. Ensures proper personnel performance management and career development focusing on achievement of the following results :
Provision of background information for performance evaluation process.
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
Support to the preparation of learning activities reports
Provides support and information on learning opportunities to staff members
Follow up on learning activities carried out by the personnel and office
4.Supports knowledge building and knowledge sharing in the RH LAC focusing on achievement of the following results :
Participation in the trainings for the operations / projects staff on HR.
Organization of training for the operation / project staff on HR issues
Contribution to knowledge networks and communities of practice.
Competencies Functional Competencies : Building Strategic Partnerships Level 1.1 : Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing Level 1.1 : Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge / Technical Expertise Level 1.1 : Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development Level 1.1 : Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems Level 1.1 : Data gathering and implementation of management systems
Uses information / databases / other management systems
Client Orientation Level 1.1 : Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Promoting Accountability and Results-Based Management Level 1.1 : Gathering and disseminating information
Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies :
Demonstrating / safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management / sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience Education
University Degree in Human Resources, Psychology, Business Administration or related fields.
Five years of relevant HR and / or administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Fluency in Spanish and English, both oral and written is required.
Las solicitudes recibidas después de la fecha límite no serán consideradas.
Serán contactados (as) solo aquellos (as) candidatos (as) de la lista corta.
Este anuncio está abierto solamente para ciudadanos(as) panameños(as) o personas extranjeras con residencia y permiso de trabajo vigente para laborar en el país.
Important applicant information
All posts in the SC categories are subject to local recruitment; therefore this position is open for Panamanian citizens or non-
nationals with valid work permit only.
Applicant information about UNDP rosters
Note : UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply.
All applications will be treated in the strictest confidence.
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Vacancy End Date (Midnight New York, USA) Agency