Department Secretary
Panama City, PAC, Panama
hace 2 días

In this position, you will provide general administrative help to sales department, and secretarial assistance. You will act as a point of contact for enquiries, providing solutions for those within your scope, and escalating those that require it.

You will be instrumental in the smooth running of administrative processes and procedures within the business, grading the urgency of issues, while providing confidential assistance to the management team.

This position reports to

Country Holding Officer

Your responsibilities

  • Scheduling meetings, taking minutes, maintaining databases, and producing reports and presentations for business leaders
  • Researching and compiling special reports, presentations, organization charts, and internal correspondence on behalf of the business manager
  • Implementing processes and initiating continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
  • Drafting business communication, ensuring knowledge is shared and colleagues are informed about any changes to processes and procedures
  • Helping the insert line manager’s title and communications / marketing team to arrange business-critical events, including travel arrangements as well as booking venues and catering
  • Your background

  • A bachelor’s degree in business or a similar field
  • 2+ years of experience in an administrative or assistant role
  • The ability to prioritize and multitask, with excellent planning skills
  • A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, including SAP Concar (desirable)
  • Spanish Advanced and English intermediary level.
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