The Program Coordinator (PC) role will be to support the coordination and implementation of the Venezuela Migrant Crisis Program Strategy in close collaboration with the four concerned Plan International country offices (COs), the Regional Office in the Americas (ROA) and various National Organizations (NOs) within the Federation of Plan International.
The first objective of this position is to strengthen the coordination and cross border actions between the four programme countries as well as to liaise with relevant donors to enhance resource mobilization and to represent the programme on behalf of Plan International.
The PC will also support the respective COs as part of the steering committees of each new project under this programme.
This includes facilitating staff exchange in between projects, lessons learnt and best practices, cross border advocacy, regular updates on the programme status in the three COs, creating synergies between projects within one country and between countries
Enhance and ensure the cross border coordination and cooperation of the humanitarian projects implemented by Plan International in Brazil, Colombia, Ecuador and Peru, under the Venezuelan Migrant Crisis Programme .
Engage and build relations with key actors / stakeholders and donors of the programme (i.e. Venezuela Regional Platform, REDLAC, NGOs Forum, Venezuela Civil Society Group, WFP, FAO, UNHCR, UNICEF) at country and regional level and representing the programme at sub-
regional, regional and international forums and meetings.
Provide in-country support as part of the steering committees for each new project under the programme. Thus, working in close cooperation with the Emergency Response Programme Managers (ERMs) and Project Managers (PMs) in the four Country Offices to ensure that the projects are following the overall programme outline and logic.
Supporting resource mobilization for country office (CO), Regional Hub (ROA) and national organizations (NOs) at concept note and full proposal level by providing project design support and cross border information related to the Venezuelan Migrant Crisis Programme.
To apply :
Selected person shoud be able to legally reside in Perú, Ecuador or Colombia. Available to travel 60 - 70%
1. Regional p roject / programme management at country levels in the four (4) countries.
Provide guidance and technical support to the implementing project teams in Brazil, Colombia, Ecuador and Peru in all phases of the Project Cycle (from start-
up to project closure) where required.
Provide input to the preparation of narrative reports in line with donors and Plan’s requirements and rules and regulations.
Participate in regular monitoring and if required programme / action plans revisions and modifications and facilitate that relevant stakeholders (COs as well as NOs) are informed in due time on progress and related delays and / or modifications.
2. Information, Coordination and Influence
Organize and attend regular meetings with donor and other key stakeholder (i.e. Regional Platform, REDLAC, UNHCR, UNICEF, UN OCHA) representatives to update and exchange information on overall programme’ s implementation status / progress thus ensuring external exchange and networking
Coordinate and interlink existing projects with new projects to ensure coherence by providing information to the respective CO DRM / ERM Managers and project managers It would be done through joint quarterly conference calls as well as face-
to-face meetings while in country.
Assure integration of Influence component of the Venezuelan Migrant Crisis Programme with actions taken in the 4 countries and at regional level
Participate in the regional meetings to update on Venezuelan Migrant Crisis Programme status
3. Capacity Building
Orient / guide the respective project teams of Plan International in Brazil, Colombia, Ecuador and Peru, on key international humanitarian standards like Core Humanitarian Standards (CHS), Sphere Standards, CPMS and INEE.
Provide orientation and guidance on key processes in developing and implementing emergency response projects and proposals to the project teams
Ensure that project designs are informed by needs assessments and contextual analysis
Use of SPHERE standards, CHS, Log-frame approach / application and Cash Transfer Programming (CTP) at country level where required.
Linking project teams to DRM related training opportunities within and out of the region
4. Resource Mobilization for follow up and / or extension phase
Support CO resource mobilization teams and related NOs on securing funds for continuous programme scale up through providing lessons learnt and project related contextual information.
Identifying potential extension / follow up intervention sectors.
Support CO staffs in related CN and full proposal development incl. project design.
Ensure that new intervention ideas are in line with overall programme and donor priorities.
Providing programme presentations to COs, NOs and donors to enhance resource mobilization
5. Line Management
Manage and coach a team of regional technical specialists (CPiE, Gender&Influence, IM&Comms) to support the implementation of the Venezuelan Migrant Crisis Programme.
The post is a key linkage / coordination point between global DRM work (GH / NOs), the implementation of the Venezuelan Migrant Crisis program at ROA and CO levels.
For this reason, the post holder must be able to manage relationships well with different parts of the organizations, including conflicting priorities and ad hoc request.
Given the wide scope of responsibility and limited resources, it’s essential that the post holder is able to stay on top of a variety of work, make clear prioritization and be creative in making use of internal (and external) resources (people / funding) to achieve the outcomes of the Venezuelan Migrant Crisis program
Key Relationships :
Country Directors of Plan in Colombia, Ecuador, Peru and Brazil
Regional Head of DRM of Plan ROA
Project Managers of each CO considered to be part of the Venezuelan Migrant Crisis program
DRM / ERMs of Plan International in Brazil, Colombia, Ecuador and Peru, other members of the Emergency Response country teams where required, EiE and CPIE Specialists in ROA and Global Hub (GH) and the Country Education and Protection teams as appropriate
Representatives of the NOs who collaborate with the COs under the programme
External : Other agencies and stakeholders related to the programme (i.e. Regional Platfor, REDLAC, UNHCR, UNICEF, Clusters) or decision makers (i.
e. national governments).
Essential Requirements :
Knowledge & skills : General knowledge and understanding of INEE and CPIE minimum standards, Core Humanitarian Standards, SPHERE, Red Cross / NGO Code of Conduct and other relevant international standards for humanitarian response.
Requires general finance, administration, information management and telecommunication skills and proficiency in IT / computer skills (including sound MS excel and word proficiency)
Fluency in Spanish and English (mandatory)
Previous work experience in emergency context (mandatory)
Networking and representation : demonstrable experience of organizational representation and engagement with humanitarian donors
Communication : Well developed written and oral communication skills. This includes effective negotiation and representation skills.
People management : Ability to work independently and as a team player who demonstrates leadership and is able to guide local and international staff and able to work with disaster affected communities in a sensitive and participatory manner.
Integrity : Works with trustworthiness and integrity and has a clear commitment to Plan's core values and humanitarian principles.
Adaptability & flexibility : Ability to operate effectively under a stressful working environment.
Previous work experience in the South America / Central Region
The holder of the position will be working in a typical office environment and entails 60-70 % travel within the four countries and the region.
Experience as a coordinator for a multi-donor programme / project preferred
Work style : Well-organized style even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
Excellent and creative leadership skills would be necessary to make strategic choices on activities with limited resources and with possible difficult access to beneficiaries.
General CPiE and EiE related experiences is an advantage.