Information Management Officer (Global Logistics Cluster) SC-8
World Food Programme
Panama City, Panama
hace 5 días

JOB PURPOSE

The objective is contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy for the Americas region to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics and preparedness support through coordination, information management, and service provision.

Further, contribute to the GLC undertaking to strengthen national supply chain resiliency as part of the GLC preparedness activities in the region.

The Information Management Officer reports to the Regional Preparedness Coordinator based in RBP and the Head of Information Management based in HQ.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support the monitoring and reporting responsibilities for the GLC Preparedness Project in countries under Regional Bureau of Panama’s oversight, in order to maintain the highest degree of transparency and accountability to the stakeholders.

2. Support Field Preparedness Officers rolling out the Project at country office level in close support with the Regional Preparedness Coordinator.

3. Field support (operations and preparedness)

4. Ensure Logistics Cluster Field Preparedness Officers are informed of information management tools and systems made available by the GLC.

5. Support the preparation of internal reporting documents, Standard Operating Procedures (SOPs), ensuring they are regularly revised / updated as required.

6. Support with global internal, external and donor reporting related to the Preparedness Project.

7. Ensure that accurate, consistent information concerning all Global Logistics Cluster preparedness countries in the region is entered into current standardized templates and posted on the 8.

Logistics Cluster website where relevant.

9. Edit documents and provide constructive feedback to Field Preparedness Officers who produce Logistics Cluster products / reports.

10. Support the publication and the production of accurate, consistent information concerning the Preparedness project through focused communications materials, and on social media where relevant.

11. Build and maintain links with other GLC partners working towards common logistics preparedness goals as a means to build and maintain technical and response capacity.

  • 12. Support Field Preparedness Officers in reinforcing National Disaster Management Organization’s (NDMO) capacities to maintain internal and external information sharing mechanisms and systems;
  • assessment formats, central file store, archive, reporting systems updated and running.

    13. Collaborate with relevant parties / stakeholders on in-country preparedness related mapping activities and analyses of mapped networks.

    14. Train and coach national and field-based IM staff.

    15. Support the onboarding process of Field Preparedness Officers and when required, deploy to the Country Office to support the Regional Preparedness Coordinator for the onboarding briefing.

    Surge Capacity

    1. Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR.

    2. Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and / or ad-hoc reports upon request from partners and WFP management.

    3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented.

    4. Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems.

    5. Ensure all publications are in line with GLC standards and templates.

    Global Logistics Cluster Activities

    1. Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR.

    2. Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and / or ad-hoc reports upon request from partners and WFP management.

    3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented.

    4. Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems.

    5. Ensure all publications are in line with GLC standards and templates.

    STANDARD MINIMUM QUALIFICATIONS

  • Education : Advanced University Degree in Social Sciences, International Relations, Communications, Journalism or Related field;
  • or First University Degree with additional years (three) of related work experience and / or training / courses.

    Work Experience : at least 1 or two years of work experience mainly in Communications or Logistics . Experience in the humanitarian field is desirable.

    Languages : Fluency in English and Spanish are required, both oral and written communication. Proficiency in French is a distinct advantage.

  • Key skills : Excellent communication skills; high attention to detail and proofreading ability; good research and analytical skills;
  • ability to meet deadlines and work under pressure as part of a team; ability to work independently. Experience in using Social Media in a professional context.

    Technical skills : Proficientin MS Office package, particularly inMicrosoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage.

    Experience with HTML is also a plus. Demonstrated ability in BI platforms like Power BI or Tableau is a distinct advantage.

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