Duties and Responsibilities
Main tasks :
Support to the UNDP Green Commodities team :
Organization and logistics of project events such as planning workshop, Community of Practice, thematic workshops, webinars
Travel arrangements, administrative tasks and related correspondence both in Spanish and English
Translation, proof reading and editing of documents;
Preparation of presentations, briefing notes, meeting minutes and reports;
Data collection, analysis, interpretation and presentation in flowcharts, tables or slides;
Maintaining internal filing system up to date;
Draft routine correspondence and communications;
Ensure flow of information and dissemination of materials amongst project team, Initiatives, and partners as needs be;
Support and assist project team members, as and when needed
Assist in other project management related tasks, as needed.
Other related tasks.
Core Competencies :
Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Strong IT skills including MS Office;
Excelent writing skills;
Interest in logistics and event organization.
Personal Skills :
Creative, proactive and supportive;
At ease with multitasking and precise;
Able to take initiative and work independently;
Ability to work in team; creating a positive environment;
Demonstrates openness to change and ability to manage complexities;
Excellent organizational, inter-personal, communication and administrative skill.
Required Skills and Experience
Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) such as administration, accounting, business administration, project or event management, logistics or related field;
Be enrolled in a graduate school programme (second university degree or equivalent, or higher) such as administration, accounting, business administration, project or event management, logistics or related field;
Have graduated with a university degree such as administration, business administration, accounting, project or event management, logistics or related field and, if selected, must start the internship within one-year of graduation.
Experience in administrative and accounting tasks is an asset
Experience with event organization is an asset
Language Requirements :
Fluency in English and Spanish