Event Organization and Administration Intern - UNDP Green Commodities Programme
United Nations Development Programme
Panama, PANAMA
hace 2 días

Duties and Responsibilities

Main tasks :

Support to the UNDP Green Commodities team :

  • Organization and logistics of project events such as planning workshop, Community of Practice, thematic workshops, webinars
  • Travel arrangements, administrative tasks and related correspondence both in Spanish and English
  • Translation, proof reading and editing of documents;
  • Preparation of presentations, briefing notes, meeting minutes and reports;
  • Data collection, analysis, interpretation and presentation in flowcharts, tables or slides;
  • Maintaining internal filing system up to date;
  • Draft routine correspondence and communications;
  • Ensure flow of information and dissemination of materials amongst project team, Initiatives, and partners as needs be;
  • Support and assist project team members, as and when needed
  • Assist in other project management related tasks, as needed.
  • Other related tasks.
  • Core Competencies :

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism;
  • Strong IT skills including MS Office;
  • Excelent writing skills;
  • Interest in logistics and event organization.
  • Personal Skills :

  • Creative, proactive and supportive;
  • At ease with multitasking and precise;
  • Able to take initiative and work independently;
  • Ability to work in team; creating a positive environment;
  • Demonstrates openness to change and ability to manage complexities;
  • Excellent organizational, inter-personal, communication and administrative skill.
  • Required Skills and Experience

    Education :

  • Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) such as administration, accounting, business administration, project or event management, logistics or related field;
  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher) such as administration, accounting, business administration, project or event management, logistics or related field;
  • Have graduated with a university degree such as administration, business administration, accounting, project or event management, logistics or related field and, if selected, must start the internship within one-year of graduation.

    Experience :

  • Experience in administrative and accounting tasks is an asset
  • Experience with event organization is an asset
  • Language Requirements :

    Fluency in English and Spanish

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