Position : Office Manager
Employment Type : Full-Time
Description : OVERVIEW
This position manages the daily administrative operations on the project construction site. This person will work hand in hand with the project team, accounting, human resources, IT, etc.
Essential Duties and Responsibilities include the following :
To perform this job successfully, an individual must be able to perform each essential duty to a high standard;
Compose and / or edit reports, emails, memos, reports, procedures as required.
Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Reports) per Project Manager or Superintendent’s authorization.
Maintain job site calendar; schedule / confirm meeting dates, arrange other activities as needed.
Work and follow-up with subcontractors / vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to : contracts, insurance certificates, lien releases, change orders, and application for payments.
Open and prioritize in-coming mail; distribute and / or process those items not requiring Senior Project Manager’s approval.
Organize, file, copy, scan and maintain project documents, records and correspondence in paper and / or electronic files.
Greet and direct visitors to the project.
Inventory, order, and stock office supplies
Responsible for the general tidiness of meeting rooms, break room, reception area, and public spaces.
Prepare closeout document binders.
Perform additional responsibilities as requested.
The requirements listed below are representative of the qualifications necessary to fulfill the obligations of this position successfully.
EDUCATION & EXPERIENCE DESIRED
High School Diploma or equivalent
2-5 years of administrative office management experience required
Previous administrative experience in a construction environment desirable
Apply at :
Company Information : The Highland Group is a construction firm offering a broad range of services to our clients throughout the Southeastern US.
We use time tested practices, but also seek new ways to do it better. If you are looking for a company that makes decisions in your best interest;
we would welcome the opportunity to earn your business.