Business Support Assistant FT-G5
Programa Mundial de Alimentos
Panama City, Panama
hace 3 días

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

The selection will be competitive; WFP is committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices.

In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.

At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines / practices.

Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

JOB PURPOSE

To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

2. Respond to standard queries and provide timely and accurate guidance.

3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources

4. Manage and maintain records and databases, to ensure information is organised and readily available for staff.

5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.

6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

7. Contribute to improvement of business procedures and processes.

8. Collect and perform basic analysis of data to contribute to quality business information management.

9. Provide guidance to junior colleagues in performing their duties.

STANDARD MINIMUM QUALIFICATIONS

Education : Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience : Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Language : Spanish and English. Fluency in both, oral and written communication.

Knowledge & Skills :

  • Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
  • Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
  • Ability to carry out basic data analysis and independently rectify problems requiring attention.
  • Ability to monitor and record financial transactions.
  • Good communication skills required to give and receive information and work with a variety of individuals.
  • Ability to maintain confidentiality.
  • TERMS AND CONDITIONS

    Position : Business Support Assistant (Management)

    Number of openings : 1

    Based in : Panama City, Panama

    Type of Contract : Fixed Term

    Level : General Service / Level 5

    Duration : 12 months

    Only short-listed qualified candidates will receive an acknowledgement.

    This position is open only to Panamanian citizens or residents with permanent work permit.

    You can consult the UN Salary Scale for Panama page for your reference.

    Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.

    HOW TO APPPLY

    To apply, please create a personal account and fill out the profile form with your personal information at . If you are internal applicant, apply through your E-Recruitment profile.

    In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

    Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

    DEADLINE FOR APPLICATIONS

    The deadline to apply for this position is December 2, 2021.

    Qualified applicants, especially female applicants, are encouraged to apply

    WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV / AIDS status.

    No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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