Job description : Purpose
The Contracts Officer will provide support to the Supply Chain Department - Contracts Area, in the the planning, drafting and administration of contracts for the supply of goods and / or services required for the sustainability of the Cobre Panama Mine operation.
Key Accountabilities and Challenges
Operate within and observe all relevant and applicable laws of Panama, Company’s policies and guidelines and in particular the Contracts area procedures and the Company Local Procurement Policy.
Lead and coordinate with the internal customers and stakeholders the planning, formation and commercial administration of the contracts required by Company’s operations.
Provide commercial support to the internal customers in the preparation of the scope of work / scope of supply (Services and / or Goods) and in the definition of the contract KPIs.
Lead and execute sourcing process for the supply of goods and services to ensure the Company is getting the best value, including the preparation of the sourcing documents;
review, coordination and issue of amendments; lead the integral evaluation and negotiation of proposals; and issue the recommendations to award.
Use the appropriate standard contract documents to prepare new contracts and contracts amendments.
Conducts post award commercial contract administration activities in terms of tracking and monitoring the compliance of the contractual obligations, monitor the supplier performance, review and negotiate the contracts variations and price adjustments, issue and record the correspondence.
Carry out the contracts closure (as applicable), following proper Company procedure to ensure property disposition, final payments, and documents / clearances have been received
Continued identification of risks and opportunities throughout the contract process during the Contracts lifecycle.
Build strong, value-adding relationships with contractors, internal customers, and cross-functional departments.
Execute early internal and external key stakeholder engagement and their buy in, during the sourcing process and even during the commercial contract management stage.
Maintain HSE standards and ensure strict compliance.
Implement FQM Way culture in the Contracts team - "Bolder, Smarter, Driven, Together."
Perform any other duties as assigned by Contracts Superintendent or the Contracts Supervisor.
Skills, Knowledge & Experience
Degree in Industrial Engineer, Businness, Economics or Legal
Specialization in Contracts Management, Strategic Sourcing, Category Management or Supply Chain Management is preferred
Understanding of data analysis and forecasting methods.
Strong communication and interpersonal skills.
Strong ability to work in a "team" environment.
Excellent verbal and written communication skills.
Ability to maintain self-discipline within a stressful environment.
Ability to work in a multi-cultural environment
A minimum of two to three years prior procurement and contracting management experience providing support to operations as part of a Supply Chain team in comparable environment (mining or industrial sector).
Previous experience of JD Edwards in Procurement & Contracts or similar ERP
Fluency in English (written and spoken) and is required and proficiency in Spanish highly regarded. A willingness to undertake language training desirable.
Unquestionable business integrity
Be flexible and versatile and prepared to take on challenges as needed
Take ownership, turn ideas into action, overcome obstacles and deliver results.
Motivate, delegate and direct the efforts of their team effectively
Strength in cultural adaptability
Cobre Panama is a remote site and the position is offered to be located on Cobre Panama Site, however due to the current COVID-19 conditions, the personnel will be allowed to work from home in tele trabajo scheme or at the Company’s office in Panama City o Penonome City as per Contracts Superintendent instructions, which can vary from time to time.
Safety and Environment
Participate and contribute to safe practice and environmental awareness.
Ensure all Safety and Environmental incidents are addressed & reported promptly.
Demonstrate personal commitment in regard to safety and environmental practices.
Identification of potential hazards and action that is appropriately taken.
Maintenance of a high standard of efficiency, safety and effectiveness.
Raising, discussion and resolution of safety issues at regular meetings