Within delegated authority, the incumbent will be responsible for the following duties and responsibilities :
typically provides direct assistance to the chief of office and deputy chief of office.
monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
may coordinate the work of office support staff in providing meetings servicing / administrative support to various sessions of commissions and other bodies.
including preparing and / or processing administrative requests / documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).
Professionalism : Knowledge of general office and administrative support including administrative policies, processes and procedures.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation : Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
A minimum of five (5) years of experience in general office support or related area is required.
Work experience with virtual communication platforms (e.g. Zoom, WebEx, Microsoft Teams, etc.) is desirable.
Experience working with an Enterprise Resources Planning (ERP) system such as Umoja or similar is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish is required.
Knowledge of another official United Nations language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
The initial appointment is for one year and extension of the appointment is subject to extension of the mandate and the availability of the funds.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Any extension of appointment beyond the initial one year is subject to satisfactory performance, extension of the mandate and availability of funds.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.
The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.