Finance and Administration Coordinator, Latin America
Clinton Health Access Initiative
Panama City, Panama
hace 1 día


Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low- and middle-income countries by strengthening the capacities of governments and the private sector in those countries to create and maintaining high-quality health systems that can be successful without our assistance.

For more information, please visit : http : / /

Overview of Role :

CHAI is seeking a highly motivated individual to work as part of the Regional Operations Team in Latin America, giving priority support to the COVID-19 Program.

In addition to supporting the administrative and financial functions of the Regional Operations Team, this Coordinator will focus on providing support to the Regional COVID-19 Program Team on the administrative tasks required during the development of projects such as acquisition of goods / services, contract drafting, organization of cash flow, support of field operations, and ensuring compliance with all internal policies and procedures.

This position will be based in Panama City, Panama.


Under the supervision of the Administration and Finance Manager, this Coordinator will be responsible for the following functions :

COVID-19 Program support :

  • Assistance in the purchase of goods and services (selection of suppliers, preparation of purchase orders, payments, expense reporting).
  • Payment monitoring and timely processing for programmatic activities.
  • Receipt and review of invoices, processing of payment orders and payment monitoring for contracted consultants.
  • Management of payments in cash to consultants and others, and reporting of those payments.
  • Facilitation of air ticket reservations and monitoring of billings and payments.
  • Drafting, validation and processing of agreements with the Contracts Department in CHAI s headquarters.
  • Donation processing, including approvals.
  • Organization of meetings, trainings and similar, including logistics and administration.
  • Administrative support to any other programmatic activity, as needed.
  • Administration and Finance :

  • Keep a contracts database and the payment flow updated.
  • Register accounting operations in the system.
  • Monitoring of the staff cash flow statement.
  • Support monthly cash forecast preparations.
  • All other functions that are considered necessary in Administration and Finance for the fulfillment of the objectives of the position.
  • Qualifications

  • Bachelor's degree in Administration, Finance, or other relevant field.
  • 2-3 years of experience in positions related to administrative or financial support.
  • Strong time management and organization abilities.
  • Ability to preserve confidentiality.
  • Accounting knowledge.
  • Command of computer programs (Microsoft Office : Word, Excel, PowerPoint, Outlook).
  • Familiarity with accounting software (Quickbooks especially valued).
  • Fluency in Spanish and English (written and oral).
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