Procurement Assistant
The International Federation of Red Cross and Red Crescent Societies
PANAMA, Panama
hace 1 día

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with .

As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The Secretariat of the International Federation of Red Cross and Red Crescent Societies ( the IFRC ) works to a Business Model and has a Business Delivery Plan with key commitments that sharpen its focus, clarity, and efficiency and accountability results.

The Secretariat, headquartered in Geneva, has five decentralized regional offices : one of which is the Americas, guided by the Secretariat strategies for implementation and areas of focus that builds on the vision of strategy 2020.

  • The Americas’ region is organized in two main hemispheres : a group of service-based departments and geographical configurations of (i) Country Cluster Support Teams and (ii) Country Office(s), as well as the Deputy Regional Director, each of them led by the Regional Director;
  • and another hemisphere : six building blocks composed by (i) Partnerships and Resource Development, (ii) Policy, Strategy and Knowledge;
  • iii) Communication, (iv) Disaster and Crisis : Preparedness, Response, and Recovery, (v) Health and Water and Sanitation, (vi) Logistics, each of them led by the Deputy Regional Director.

    The regional procurement assistant duty station is the America Zone Office of the International Federation of Red Cross Red Crescent Societies.

    She / he is forms part of ALSPCM and reports directly to the Procurement Unit Manager. The procurement assistant will carry out procurement tasks in support of Federation operations and programs.

    Job Purpose

    The Regional Procurement Assistant will support the Procurement Unit to carry out procurement tasks at country, regional and international level in assistance to Federation operations and programs within the Americas Region and in support to Operating National Societies, Participating National Societies and other Parties.

    The Regional Procurement Assistant will provide procurement support, for customer service delivery.

    Job Duties and Responsibilities

  • Assist the procurement unit in obtaining a minimum of three quotations per purchase, preparing the resulting Comparative Bid Analysis and keep the systematically documentation of all relevant information.
  • Execute, following appropriate authorization under CHF20K, the purchase and delivery of supplies in a timely and cost-effective manner.
  • Support to keep updated the LR management.
  • Be the focal point for the maintenance of the procurement library for NS and IFRC secretariat offices.
  • Liaise and coordinate in a timely manner with the relevant delegations, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes.
  • Assist the procurement unit to identify and maintain an accurate and up-to-date supplier information database for regularly purchased items.
  • Establish and maintain a good professional working relationship with suppliers and inspection companies.
  • Adhere to International Federation standard procurement practices, keeping records keeping in accordance with audit trail standards.
  • Education

  • Formal education to secondary level
  • Currently pursuing a Logistics, business or related university degree, preferred
  • Experience

  • Procurement or purchasing experience
  • Working in general logistics, preferred
  • Managing and supporting staff, preferred
  • Working in management or administration, preferred
  • Working for the International Red Cross and Red Crescent Movement, preferred
  • Working for a humanitarian aid organisation in a developing country, preferred
  • Knowledge, skills and languages

  • Proficient in basic computer software programmes (Windows, spreadsheets, word-processing)
  • Valid driving license for light vehicles (manual gears), preferred
  • Skills in training and developing staff, preferred
  • LANGUAGES

  • Fluent spoken and written English
  • Good command of another IFRC official language (French or Spanish) or a language relevant in the region or country of assignment (i.
  • e., Portuguese), preferred

    Competencies and values

  • Values : Respect for Diversity; Integrity; Professionalism; Accountability.
  • Core Competencies : Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations;
  • Creativity and Innovation; Building Trust.

    Comments

    Applicants will need to send their applications together with a letter of motivation no later than the closing date. In order for us to assure proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following :

    Important Note :

  • Please note that the selected candidate will be hired through a national contract; therefore, only nationals of Panama or foreigners holding a valid work permit will be considered.
  • The incumbent is responsible to abide by Federation policies, procedures, plans, and applicable national laws.
  • The closing date is midnight Geneva time
  • Only those candidates shortlisted for interviews will be notified
  • The position will be based in Panama.
  • The Federation is an equal opportunity employer.

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