Administrative Assistant
THE ESTÉE LAUDER COMPANIES
Panamá, Panama
hace 6 días

Administrative Assistant, OneSource

Brand : Estée Lauder Companies

Description

This role will serve in providing Receptionist activities & administrative support to the full site & the Vice President Site Lead for OneSource (shared services) in Panama.

The incumbent will help to attain departmental goals and objectives. He / she will plan, organize, and complete work supporting these goals and objectives in an accurate, professional, and timely manner.

Receive and attend to all people who will be visiting the site

Ensure all external visitors have appropriate access to enter the building

Calendar management, including coordination of complex internal meetings across multiple time zones, and management of calendar conflicts

Screen incoming telephone calls, relaying detailed messages as appropriate and redirect callers as needed.

Arrange & organize domestic and international travel including travel itineraries.

Spearhead and organize key meetings including but not limited to, coordinating meeting rooms, meeting materials, catering, etc.

Responsible for planning, managing, and coordinating meetings and events (if applicable).

Prepares expense reports on a timely basis ensuring information is accurate, complete and includes all supporting documentation

Support the on-boarding and off-boarding of direct reports by leveraging appropriate processes / partners / tools to submit requests

Liaises between managers and other team members as needed

Organize regular team meetings, 1 : 1s with Direct Reports, and staff meetings.

Organize all office supplies; coordinate office service requests as needed.

Monitor mail / email, sort / file, respond and act accordingly.

Prepare, edit and distribute memos and emails as needed.

Handle additional responsibilities and projects as required.

Qualifications

3 years providing administrative support to senior level executives

Display professionalism, diplomacy and discretion when handling matters of a confidential nature

Must be highly organized and detail-oriented, while also being able to grasp the big picture

Excellent communication and interpersonal skills.

Proficient computer skills including Microsoft Office applications Outlook, Word, Excel, PowerPoint.

Ability to handle multiple projects and tasks with critical and accelerated time frames while adapting to changing priorities / schedules.

Ability to handle confidential matter & Strong sense of urgency, customer service skills

Ability to work in a fast paced environment

Comfortable dealing with all levels of employees and external contacts

A team oriented individual who works effectively at all levels and remains calm under pressure

Presenting a high degree of professionalism and a commitment to excellence is essential

Required Language Proficiency : English

Job : Administrative

Primary Location : Latin America-PA-8-Panamá

Job Number : 1911639

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