Job description :
I. Naturaleza del Puesto (Objetivo principal del puesto) / Purpose of Job (main objective) :
Supervisor role is responsible for meeting the supply chain requirements of the mine’s production and construction activities through warehouse functions.
Attends the documental requirements of different units or dependencies in the supply of materials, spare parts, equipment and other items of a warehouses and linking with the system.
II. Áreas de Resultado Clave / Key Result Areas :
Políticas y procedimientos aplicables / Applicable policies and procedures :
Abide all policies and procedures previously defined in the department
Responsabilidades Específicas ( qué hace, cómo lo hace y para qué?) / Main Responsibilities (what will they do, how will they do it, and for what purpose?) :
Receive and inspect the documentation of the materials, spare parts, equipment, and other supplies that are received and dispatched of the warehouse.
Ensure that the merchandise entering the warehouse is registered in the computerized system of the Warehouse.
Ensure effective and timely implementation of all Logistics daily operational goals inclusive of Shipping functions and Inventory Management.
Develop and initiate reports having required project timelines, corporate metrics and productivity measurements.
Support inventory management consisting of reconciling and maintaining of finished goods inventory along with lot date the warehouse locations.
Support with the counts of the periodic inventory when the inventory management require.
Oversee and monitor availability of stock.
Support simplification and standardization of processes to accelerate logistics and enhance efficiencies.
Identify enhancement opportunities and suggest solutions for improvement to top management.
Manage relationships and monitor performance of transport partners and clearing agents.
Develop, articulate and maintain logistic process documentation.
Ensure regulatory compliance surrounding any import regulation, duties and taxes; maintain relationships with various government and non-governmental agencies.
Supervise the efficient loading of route and transport trucks
Schedule the receiving and delivery of the materials raw materials / finished products in a timely manner
Cost Management & Reporting
Gather inputs during the budget preparation process
Provide day to day compliance of the budget to ensure the budget and forecasts are achieved highlighting any variances to management.
Report on cost drivers such as attendance, overtime, equipment hours, task assignment, work performance and consumable items.
Accountable for approval of purchases and expenditure within delegated limits of authority.
Compliance / Quality Control
Promote and adhere to appropriate internal methodologies, policies, procedures and standards.
Consistently maintain a high quality of work across all allocated functions.
Provide input / informed commentary, improvement opportunities and areas of risk to management.
Ensure the quality of work output from the department is achieved against company standards and monitored daily to ensure delivery meets expectations.
Ensure compliance with all statutory and company standards through training and development of staff and promoting by example.
Actively contribute an improvement culture by actively encouraging employees to participate in continuous improvement, capturing their initiatives and providing feedback.
Safety and Environment
Ensure that the team complies with all site procedures, policies and site environmental requirements to ensure they always work in a safe manner
Ensure operational and services personnel comply with the legislative requirements of the country’s related statutory regulations.
Demonstrate personal commitment in regard to safety, and environmental and Social Responsibility practices.
Identify potential hazards and ensure action is appropriately taken.
Raising, discussion and resolution of safety issues at regular meetings
Produce daily reports of any lost time injuries as directed.
Provide day to day supervision, acting as a technical reference point and mentor for staff to ensure work outputs are in line with daily and weekly business plans.
In Supervisor absence, provide support in the daily operation in the warehouse.
Monitor performance and develop review plans for all direct reports.
Ensure fulfilment of staff against agreed rosters patterns and notifying management of gaps created during leave periods.
III. Educación y Experiencia / Skill and Educational Requirements :
Educación (Escolaridad que requiere) / Education : (Level of schooling required)
Bachelor in Administration or in a relevant business field
Conocimiento Técnico / Technical Knowledge :
Tracking budget expenses, staffing and quality management, managing processes and reporting skills.
Knowledge of Microsoft Office (advance excel)
Knowledge of warehouse management systems
Habilidades / Skills :
Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Great attention to detail
Experiencia / Experience :
5 to 7 yrs. of experience.
Idioma / Language : Inglés / English
IV. Equipo necesario para realizar sus funciones / Equipment required to carry out his / her functions)
V. Condiciones de trabajo ( Necesita movilizarse, horarios rotativos, etc.?) / Working Conditions (Would mobilization or rotating schedules be required of this position, etc.?)
Roster 16 by 5, Morning Schedule from 7 : 00 am to 6 : 00 pm. 21 by 7, morning schedule from 7 : 00 am to 4 : 00 pm. Or any other rotating roster established by the business.
Working conditions include :
Liftting or carrying heavy objects
Exposure to outdoor weather conditions
Exposure to loud noise, fumes or dust
Exposure to hazardous conditions (e.g., traffic, heavy machinery)