Executive Assistant
Boston Consulting Group
Bogota, Panama
hace 5 días

WHAT YOU'LL DO

  • Provide high-level executive support for Partners in a fast-paced and changing client service environment : Organize and schedule client, internal meetings and events with an understanding of business priorities proactively manages extremely complex calendars Proactively manage and drive case team logistics Effectively prioritize client needs (both within and across different client teams)
  • Anticipate and coordinate point-to-point travel needs as necessary including booking all travel and hotels, directions, commuting time and ground transportation
  • Process timesheets and expenses on a timely basis
  • Prepare proposals, letters, slide decks, etc.
  • Proactively support business development efforts
  • Assist with preparation of case team materials and basic PowerPoint / Excel tasks prepare slides, proposals, and other documents, including proofreading, editing, copying, and binding when requires
  • Provide backup support to other executives on a regular basis
  • Maintain high levels of confidentiality
  • Support administrative aspects of executive’s internal commitments : practice area activities, BCG leadership committees, recruiting, etc.
  • Provides assistance on personal matters
  • Build effective working relationships with key stakeholders : BCG executives understand preferences relating to travel, calendar, etc.
  • Clients and their Assistants facilitate the scheduling process and relevant communications EA & CTA peers work together to support other Project Leaders / Principals / Partners on the case team;
  • provide back-up assistance as needed BST peers and internal resources obtain and share information with wider team as needed;
  • help case team navigate internal resources

    YOU'RE GOOD AT

  • Excellent communication skills, both verbal and written; active listener across all levels of the organization
  • Strong English skills
  • Ability to effectively communicate project status to ensure stakeholders are kept informed of progress
  • Excellent interpersonal skills and relationship building with both internal and external stakeholders; collaborative, strong cross-functional team player capable of partnering across geographies and practices
  • Ability to collaborate / partner with virtual team members
  • Ability to multitask, prioritize and manage multiple projects with realistic, but aggressive deadlines / commitments
  • Strong negotiation and cost-conscious skills
  • Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s culture.
  • Must be a pragmatic, high-energy professional with personal and professional self-confidence.
  • Must be able to influence stakeholders (both internal and external)
  • Able to drive change management and implement / support change making projects within the team and organization
  • YOU BRING (EXPERIENCE & QUALIFICATIONS)

    Demonstrated ability in the following areas

  • Superior administrative skills
  • Superior communication skills
  • Superior confidence in handling phone calls
  • Ability to comprehend both the context and specifics in problem-solving situations
  • Organization and time management capabilities
  • Prioritization of multiple tasks with long- and short-term response requirements
  • His / her work style is characterized by

  • Self-starting, proactive attitude
  • Excellent detail orientation and accuracy
  • Maturity
  • Flexibility and responsiveness, inc. ensuring that time-sensitive tasks are completed before leaving the workplace for breaks
  • Ability to meet deadlines
  • Service orientation
  • YOU'LL WORK WITH

    Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively.

    We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

    WHO WE ARE

    Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities.

    BCG was the pioneer in business strategy when it was founded in 1963. Today, we work closely with clients to embrace a transformational approach aimed at benefiting all stakeholders empowering organizations to grow, build sustainable competitive advantage, and drive positive societal impact.

    Our diverse, global teams bring deep industry and functional expertise and a range of perspectives that question the status quo and spark change.

    BCG delivers solutions through leading-edge management consulting, technology and design, and corporate and digital ventures.

    We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, fueled by the goal of helping our clients thrive and enabling them to make the world a better place.

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