Executive Assistant
Panama City, 8, PA
hace 4 días

Purpose & Overall Relevance for the Organization :

Provide administrative support to the SLT team and organise SLT level meetings and events including visits of global guests.

Key Responsibilities :

  • Calendar management (Outlook)
  • Organization of business trips for the SLT (including visa application when required)
  • Meeting coordination
  • Prepare and settle expense reports for the SLT team members. Ensure follow-up.
  • Treat all the information with high level of confidentiality
  • Plan and organize VIP visits (regional and global guests)
  • Support the organization of SLT workshops and team events to ensure smooth execution. Assist events as directed.
  • Organize meeting agendas, attend meetings, take minutes and distribute actions items.
  • Support in coordinating and scheduling meetings where all SLT members are required
  • Perform key project work and support ad hoc administrative requests, as required
  • Prepare and revise presentations using PowerPoint, excel, word, etc.
  • Provide back up for executive assistant in his / her absence
  • Translation Support

  • Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites etc.
  • Key Relationships :

  • Team Leader of Executive Assistant Pool
  • Senior Leadership Team
  • General Affairs
  • Key Business Partners and Customers
  • Knowledge Skills and Abilities :

  • Outstanding organizational skills and time management
  • Excellent attention to details
  • Good attitude and team player
  • Willingness to take on miscellaneous projects that may not fall under specific role
  • Good interpersonal skills
  • Fluent in written and spoken English and Spanish
  • Advanced computer skills
  • Requisite Education and Experience / Minimum Qualifications :

  • More than 5 years of progressive experience
  • Mature, well-organized, a self-starter with enthusiasm and initiative
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