Officer, Finance
The International Federation of Red Cross and Red Crescent Societies
Panama, PANAMA
hace 6 días

Job Purpose

This position is responsible to provide efficient and effective services in accounting, finance and treasury matters to the project managers and officers within a specified range of portfolio of projects.

The main areas of his / her roles can be summarized as follows :

  • Financial Polices and Processes
  • Budgeting
  • Validation of transactions
  • Support in treasury matters
  • Financial Analysis
  • Relationships with other stakeholders : project managers, unit staff, country cluster or office coordinators, auditors, finance analysts, senior finance officer and Manager, Finance and Administration
  • Job Duties and Responsibilities

    1. Financial Policies and Procedures

  • Have a deep understanding of the financial federation procedures
  • Advise project staff in the appropriate interpretation of the financial procedures
  • Provide feedback to project managers on documentation submitted with incorrect coding or inadequate supporting documentation
  • Provide feedback to his / her line manager or the Manager, Finance and Administration of improvements in policies, processes or procedures
  • 2. Financial reporting

  • Perform a periodic review of the transactions positioned to the projects of the portfolio of this position to ensure the accuracy of the transactions entered into the accounting system.
  • It will facilitate the preparation financial reports

  • Monitoring of the donor reports list with the objective to send the reports to donor before the due dates
  • Verify that the transactions have been processed according to the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) polices and procedures.
  • It is also important to ensure that the donor requirements have been met

  • Provide information about reports to the finance analysts in order to meet with other departments to discuss the overall situation of the financial reports of your respective portfolio
  • Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be send to the donor with accuracy
  • 3. Budgeting

  • Provide technical support and advice to the project managers and / or programme staff during the preparation and / or revision of budgets and / or ceilings
  • Provide analysis of actual expenditures vs. budgets with its respective analysis of the variances (if there is any) and recommendations
  • Coordinate the expenditure reallocations when it is necessary to align expenditures vs. the budget lines
  • Do consolidations of budgets of the respective portfolio
  • Prepare outlooks in terms of the estimated expenditures of a project to complement the information provided to the project manager
  • 4. Validation of transactions

  • Ensure that all the transactions related to his / her portfolio are validated following the policies and procedures
  • Ensure that transfers to National Societies are performed as per policies and procedures. It is important to monitor the specifications in the project agreement to ensure the funds are transferred in line with it.
  • Ensure all accounting transactions are properly authorized and supported by original and valid supporting documentation
  • Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget
  • Follow up with the project manager or unit staff that the documentations are submitted on a timely basis and within the expected dates
  • Provide quality and analytical information of the status of the working advances of National Societies to support the follow up of them and the reconciliations by the project manager
  • Provide monthly account statements to staff to reconcile the balances and obtain the reimbursement or the settlement of the liability
  • 5. Support in treasury matters

  • Provide support to the project manager or unit staff in the case of disbursements of cash to participants of events or other cash based programme
  • 6. Financial Analysis

  • Prepare to assist to monthly meetings with the project manager and unit staff to present the financial analysis of the projects within the position’s portfolio.
  • It will facilitate common understanding of the financial situation of the projects, issues, risks, opportunities, pending tasks, donor reports, key performance indicators of the projects and programme, etc.

  • Prepare ad-hoc financial analysis as per demand
  • Interpret financial indicators to project managers and provide quality advice to increase the performance or minimize or mitigate risks
  • 7. Relationships with other stakeholders

  • Liaise with project managers and unit staff to provide effective services with the aim to contribute to the achievements of the plans and results
  • Liaise with Head of Office to provide her / him the financial information about the projects / programmes under his supervision
  • Liaise with the assigned finance analysts to get advice, orientation, support on technical matters and provide feedback to the findings observed in the monthly field returns, accounting and financial matters
  • Liaise with the Senior Finance Officer to get support where necessary to accomplish task and keep her / him informed about progress or issues
  • Liaise with the Manager, Finance and Administration to highlight urgent matters and provide feedback of how to improve systems and processes
  • Support auditors in terms of clarification or providing supporting documentation
  • Conduct briefing and debriefings to unit staff under his / her portfolio
  • 8. Others

  • Aid in case of long term vacancies, absence or illness to ensure business continuity
  • Be prepared to assist during emergency operations
  • Be prepared to deliver training to finance and non- finance staff as required
  • Education

  • University or professional school degree in an accounting or finance related area (required)
  • Experience

  • 3+ years of professional experience in a finance or accounting department
  • 2+ years of field experience in a humanitarian organisation - Preferred
  • Experience managing and supporting staff - Preferred
  • Experience working with the Red Cross / Red Crescent - Preferred
  • Knowledge, skills and languages

  • Self-supported in computing systems (e.g. accounting software package and MS Office)
  • Time Management Skills
  • Excellent communication skills
  • Skills in training and developing staff - Preferred
  • Languages :

  • Fluently spoken and written English
  • Good command of another IFRC official language (French, Spanish or Arabic)
  • Competencies and values

  • Values : Respect for Diversity; Integrity; Professionalism; Accountability
  • Core Competencies : Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and Customer Relations;
  • Creativity and Innovation; Building Trust

    Comments

    Applicants will need to send their applications together with a letter of motivation no later than the closing date. In order to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that you submit your application taking into account the following :

    Important Note :

  • Please note that the selected candidate will be hired through a national contract; therefore, only nationals of Panama or foreigners holding a valid work permit will be considered;
  • The incumbent is responsible to abide by Federation policies, procedures, plans and applicable national laws;
  • The closing date is midnight Geneva time.
  • Only those candidates shortlisted for interviews will be notified.
  • The position will be based in Panama, Republic of Panama
  • The Federation is an equal opportunity employer.

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